Drescher Hungary Direct Mailing Ltd.

SFTP

PROCESSING

APP

modeling

PDF

APPROVAL

WEB

IMPERSONATION

PRINT

DELIVERY

COMPLETE

CLOSING

Archive Delete CLOSE

FILE RECEPTION

The system is logged at all points, retrievable. The jobs run on each client containers dedicated, dedicated physical system users. Each processing is given a separate container with a specified version number, so the runtime environment can be reproduced and checked.

Electronic processing is monitored via the Drescher Customer Portal . This portal interface provides real-time information about the workFLOW system. Here you can see the statuses of the individual jobs, the processing statistics, and the samples generated in the system, the approval and suspension of the production is also realized on this interface.

 

File reception, confirmation, processing

The files arrive separately within the client's storage for " sharp " and " test ", the files are delivered automatically .

Only files whose file names match patterns can be processed. Filename patterns provide standard names and can be assigned processing parameters such as the name and version number of the processor. Each file received is assigned to a production unit.

 

The data files uploaded by the Customers arriving at the File Server are transferred to the production network without human intervention , the transfer is performed by an APP. During prepress, an automaton carries the input files through to printing. Each step is a so-called. runs within the processing JOB, the logging of which is automatic and traceable.

The processing of the input files starts immediately, the production units are closed once a day according to the agreements. The files in the processing queue (Queue) will be processed by the APPs assigned to them when they are queued. The LOG information generated during the processing is automatically placed in the SFTP storage area belonging to the Customer, about which the customer is informed on the WEB interface .

 

The larger entities that unite the stocks are the production units (FTEs) . The unit closure feature allows you to wait for smaller files or print online-generated invoice images in bulk.

Using the document indexes generated during processing, the system begins grouping the files and logically enveloping them. Some commonly used grouping methodologies:

  • grouping by incoming files: each received file defines a separate set;

  • grouping by document type: invoice / reminder / customer service letters;

  • grouping by type of delivery: electronic / paper / customer service / sk.

Within the groups, we perform the logical envelope according to the customer's needs, thus reducing postage costs. At the end of the operation, production unit statistics are generated, which contain quantities broken down by stocks, raw materials, and delivery types.

 

Sample preparation, approval

The system generates a production pattern for each previously defined group . The checkers and approvers for the samples can be set up on the portal interface. The sample contains all production information per shipping unit (envelope / email / etc.):

  • an image of the document as it is sent;

  • raw material information;

  • paper sample in case of envelope information;

  • in the case of envelopes, the documents to be placed in one envelope;

  • OMR control, and production information printed on each sheet;

  • information on sample selection;

  • statistics of the group represented by the sample.

The samples can be viewed and approved on the portal interface . A GYE can be put into live production if the customer has made a decision on all the samples belonging to it.

Once approved, live production and shipping will begin . Production and delivery can be electronic and paper based. During production, the process is divided into several parallel threads, which are independent of each other, such as: printing, envelope, electronic sending, electronic storage (archive system, e-invoice).

After approval, the print files are created automatically. In print files, each print page is stored as an image containing one (full) page of information. In addition to the print JOB, an envelope JOB is generated, which determines which print files will be enveloped and how.

 

Personalization - printing

The print files are sent directly to the printer (virtual) machines, during the printing the printer APPs only access (use) this file during production, the Operator does not have access to the file directly, the page to be printed is directly from the file to the will be forwarded to the printer, but you will see a print image of the finished shipment.

Personalization is performed by Laser Operators from files already prepared for printing.

The automatic printing system sends the pages to be printed to the printer, each page sent to the printer is logged in the database of the automatic system, so the information of the pages printed by the JOBs can be traced, from whom, when, when the file was positioned (repeated , omission), ie completeness can be checked afterwards.

When the printing of a print JOB is completed, the status of the JOB is set by the Operator to “Completed” so that the production status can be tracked.

 

Consignment (finished product) production - envelope

The read-back system installed on the envelope machines allows the envelope ID to be compared with the IDs defined during group formation, thus ensuring that the completeness can be checked.

Also, relying on the read-back system, we can send detailed statistics on documents completed in daily production.

During enveloping, machine operators can see the data of the Customer's customers in printed form, but they do not have direct file -level access to the data , and the computers they use are not connected to the production network.

The control of the envelope is also seen by the machine operators on the WEB interface of the dokuFlow system (what to be enveloped, whether there is an attachment, in which feeder to put it, etc.), the operator records the completion of the envelope operation.

 

Final inspection of shipments, delivery

The final inspection of the consignments is taken care of by the Plant Manager (quantitative and qualitative), if the production was in order, the finished product is delivered to the warehouse ready for delivery (packed).

Until delivery, the finished products are stored in the DM plant hall (foiled, placed on a pallet, accompanied) with a place designated for this purpose.

 

Archiving of data processing files

The production job number (production unit) is closed by the Production Manager, thus starting the automatic archiving process:

  • After production is completed, the production logos are archived at the pre-agreed time and the source files are deleted.

After the archiving, the service will be invoiced to the Customer, and then the entire production process will be closed. We can perform a substantive examination of possible complaints during the retention period of the files received for data processing specified by the Customer, in addition, only quantitative data is available, no content data.

 

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© DRESCHER Hungary Direct Mailing Kft.

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